Business owners have to make tough choices when it comes to providing benefits to their employees. Many companies, especially newer or smaller ones, may understandably prioritize flexibility. No one wants to get locked into a benefits offering that is cumbersome to administer and expensive to maintain.
Well, there is one possibility that has the word ‘flexible’ built right into its name: the health care Flexible Spending Account (FSA). And these arrangements certainly offer that.
No HDHP required, employee contributions allowed
You have probably heard about Health Savings Accounts (HSAs) and Health Reimbursement Arrangements (HRAs). These increasingly popular benefits options allow employees to pay for qualifying health care costs with pre-tax dollars. However, each one comes with a critical catch: you must offer HSAs in conjunction with a high-deductible health plan (HDHP), and your business can be the only contributor to an HRA.
These limitations do not apply to FSAs. An HDHP is not required, and both employees and the business itself can contribute to the account. Employee contributions are made pre-tax directly from their compensation, and any contributions you make as an employer are not included in your company’s taxable income. (Note: for employees who have an HSA, their FSA would be limited to funding certain ‘permitted’ expenses).
So there is that flexibility we mentioned. You can establish an FSA relatively quickly without having to commit to an HDHP, and both you and your employees can contribute. Now the drawback: FSAs are ‘use it or lose it’ accounts. In other words, a participant generally must forfeit any unused balance remaining in their account after year-end.
There is, however, a way to soften this downside. Employers can include in their FSAs either a grace period of up to 2½ months or a $500 carryover amount. Doing so can add even more flexibility to the FSA concept.
If you decide to establish a health care FSA, be prepared to regularly communicate with employees about it throughout the year. When funding their accounts, participants will need to carefully estimate how much money they are likely to spend over the course of the year. Around the end of the year, you will need to remind them that, if funds remain in their FSAs, employees will need to incur reimbursable expenses by Dec. 31 to use up those dollars (again, assuming you do not have a grace period or carryover amount).
No easy answers
There are no easy answers when it comes to employee benefits these days. But FSAs can be a relatively simple to administer benefit that is appealing to employees. Let us help you assess your options and make the best choice for your business.